Use the link below to open and download a PDF version of the RHT Bylaws and Covenants
Adopted, September 21, 1983
Revised (R1), September 20, 1994
Revised (R2), September 17, 1995
Revised (R3), October 10, 2007
Article I) Purpose and Name
Section 1) The purpose of this association shall be to serve the residents of Ridge Hill Trails by protecting and promoting the best interests of the residents; to strive for improvement of public facilities and services within the area; to encourage a civic spirit and foster good will and friendship among all the residents of the area; to cooperate with county, township and city officials and with other civic and public organizations for the general welfare of the entire community.
Section 2) The name of this association shall be Ridge Hill Trails Homeowners Association, Inc.
Article II) Membership (R2)
Section 1) Membership in this association shall be open to all home owners within that part of Perry Township known as Ridge Hill Trails. Such membership shall include the homeowner and his or her spouse. Both shall share equally in the rights and privileges of the membership. Each shall be eligible to vote on all matters presented to the membership. In the case of a single homeowner, said homeowner shall be entitled to two votes.
Section 2) Honorary membership may be awarded to non-owner residents by direction of the Board of Directors. Honorary membership shall include voting privileges upon payment of membership dues; however, honorary members shall not be eligible to hold office.
Section 3) Application for membership in the association shall be made in a manner prescribed by the Board of Directors. Every person accepted to membership upon payment of dues shall receive a certificate properly signed stating that he is a member of the association.
Section 4) Meetings of the members shall be called in accordance with the following:
- a) The annual meeting for the election of officers shall be held at a date specified by the Board of Directors, during the month of September.
- b) Meetings of the membership may be called by the President, a majority of the Board of Directors, or by written petition signed by not less than one-tenth of the membership.
- c) Notice of all membership meetings shall be given in writing to all members at least 14 days prior to said meeting. All such notices shall state the time, place and purpose of the meeting.
- d) The 5 percent (R1) of the membership shall constitute a quorum for transaction of business at membership meetings.
- e) Matters of business presented to the membership, unless otherwise specified by these By-Laws shall be dispositioned by a majority vote.
Article III) Management
Section 1) Management of this association shall be vested in a Board of Directors, who shall take office at the first meeting following the election.
Section 2) The Board of Directors shall consist of seven (7) members from the combined sections of Ridge Hill Trails (R3). In addition, all past presidents of the association shall be ex-officio members of the Board of Directors and shall have the right and privilege of attending all Board of Directors meetings and shall be entitled to participate in discussions at said Board of Directors meetings, but said ex- officio directors shall not have voting power on the Board. Provided further, however, that no such past president shall be either a director or ex-officio member of the Board of Directors unless said past president of the association is a bona fide resident of Ridge Hill Trails and a member of the association.
Section 3) All representatives shall be elected at the annual meeting, as described in Section 4, Subsection a., Article II by the membership present at the annual meeting.
Section 4) Only members (as described in Section 1, Article II, Membership) in good standing are eligible to vote at the annual elections and in any other meeting of the association.
Section 5) For the first election, area representatives shall hold office for one year and the at-large members two years. In all subsequent elections the representative shall be elected for a two-year term. The Board of Directors shall elect from its own membership a President, Vice-President, Recording Secretary, and Treasurer for a one-year term.
Section 6) The Board of Directors shall be responsible for general supervision and control of all activities of the association to the extent authorized by these By-Laws or by action duly taken at duly constituted meetings of the entire membership.
Section 7) Meetings of the Board of Directors shall be held at a time and place as directed by the President or any six members of the board, and shall be held at least once every two months.
Section 8) A vacancy in an elective office may be filled by a majority vote of the remaining members of the board. The successor so chosen shall serve for the unexpired term of his predecessor. If a board member resigns or is absent for 3 or more meetings without good cause, the board shall replace that member by an individual of their choosing.
Section 9) A majority of the Board of Directors shall constitute (R1) a quorum (1/2) for the transaction of business.
Section 10) Matters brought before the board for a vote shall be dispositioned by a majority vote of the Board of Directors attending. At least two months prior to the annual meetings, the President and the Board of Directors shall designate a nominating committee to handle all matters pertaining to the election of representatives. In addition to the candidates nominated by the nominating committee, nominations may be made from the floor by members at the annual meeting.
Article IV) Officers
Section 1) The officers of the Board of Directors and their basic duties shall be:
President – Shall preside at all meetings of the association, of its Board of Directors, shall appoint committees as authorized by the Board of Directors, shall be a member ex-officio of all committees and carry out other duties assigned to him by these By-Laws and by the Board of Directors.
Vice-President – Shall perform the duties and have the powers of the President during the absence or temporary incapacity of the President, shall also ensure that members of the board and members of the association are properly informed of the activities of the association. Shall perform duties of the membership chairman and maintain membership lists.
Secretary – Shall maintain minutes of the Board of Directors and general membership meetings and shall distribute copies of such minutes after approval by the Board of Directors to the entire membership. In the absence of the Secretary the President will appoint one as a temporary secretary.
Treasurer – Shall keep financial records and accounts of the association and have charge of its funds. He shall collect all dues and keep all association funds in a depository approved by the Board of Directors and in the name of the association. All checks or demands for money and notes of the corporation shall be signed by one (1) of the two (2) officers designated by the Board of Directors. An accounting report shall be submitted to the Board of Directors and read to the membership at each formal meeting. An annual audit shall be prepared and submitted to the Board of Directors at the annual meeting.
Architecture – Shall review determine if proposed improvements in the RHT neighborhood meet the guidelines of the RHT covenants. Watches for changes in the surrounding areas that will impact the RHT neighborhood, such as new housing addtions.
Security – Shall coordinate resident reports of vandalism and break-ins with the contracted security officer. Is a liason between RHTHA and the Security officer.
Snow Removal – Shall oversee the performance of the contractor for snow removal.
Article V) Dues & Finances
Section 1) All members of the association shall pay dues annually in the month of September. All dues shall be in the amount approved by the membership.
Section 2) The fiscal year of the association shall commence on the first day of September and end on the 31st day of August.
Article VI) Rules of Order
Section 1) The rules contained in “Roberts Rules of Order” shall govern this association in all cases in which they are applicable and in which they are not inconsistent with the By-Laws or the special rules of order of this association.
Article VII) Dissolution
Section 1) In the event of dissolution of this association, all funds and property of the association remaining after fulfillment of all obligations shall be divided among all members in good standing.
Article VIII) Amendments to the By-Laws
Section 1) These By-Laws may be amended at any meeting of the membership by a majority vote of members attending such meeting providing a notice of such proposed amendment or amendments shall have been furnished to each member with advance notice (at least 30 days) of the meeting at which the amendment or amendments are to be considered.